A draft that reads well is where mistakes get through, because it sounds just as sure of itself when it's wrong. Check the same four things in the same order every time.
Every number back to where it came from
Every name and owner
Anything you didn't give it
Read it as the person who'll get it
The tool drafts next week's rota message for the warehouse team from the shift sheet you pasted. It reads well. It also says the Saturday shift 'is paid at the weekend rate, as usual'. You have two minutes. Where do they go?
Every date and shift time against the sheet, then the names, then the pay line nobody gave it.
The tone, since the team reads it on their phones and a stiff message annoys people.
Nowhere much. The shift sheet was clean, so the draft will be too.
Run the order. Every date and shift time goes back to the sheet first, because a wrong time sends someone in at the wrong hour. Then the names. Then anything you didn't give it: the sheet says nothing about pay, so that line is the tool's own, and it reads as a promise. Polishing the tone first spends your two minutes where a mistake costs least. And a clean sheet doesn't stop the tool adding things of its own.